{"id":234,"date":"2016-08-31T07:30:00","date_gmt":"2016-08-31T12:30:00","guid":{"rendered":"https:\/\/www.eventheroes.com\/single-post\/2016\/08\/31\/Texting-During-An-Event"},"modified":"2016-08-31T07:30:00","modified_gmt":"2016-08-31T12:30:00","slug":"texting-during-an-event","status":"publish","type":"post","link":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/2016\/08\/31\/texting-during-an-event\/","title":{"rendered":"Texting During An Event"},"content":{"rendered":"

We know that texting when we are driving, when we are in face-to-face conversations and during church is not acceptable, but what about texting during an event between the meeting planner and the provider?Of course I keep my phone on silent, but the ability to communicate with my client during an event has been extremely helpful. This line of communication between you and your client during an event can make sure your guests are comfortable, update on the location of your keynote speaker, and let them know just when the VIPs are ready to enter the stage. Not only that, but texting can keep the catering company on track, allow you to know when to release guests for dining, or get the temperature adjusted in the room to keep the guests comfortable.Therefore, I\u2019ve gathered my top tips for maintaining your professionalism while using the great tool of texting to communicate with your client and vendors during an event: 1. Mimic your client\u2019s communication style Make sure you know the best way to frame things for your client. Be sure to keep the text professional and keep the slang words and emojis for your personal text. 2. Make your texts clear Texting is for short messages. Because they are short, they can at times be misunderstood. Instead of shooting off a quick message that wasn\u2019t well thought out, take a minute to make sure your message can be easily read and understood without creating any hard feelings or misinterpretations. 3. KISS \u2013 Keep It Simple Sweetheart Don\u2019t be long winded on your text messages. Save the novel for email communication. Understand that a quick text to have the heat in the room adjusted is just that. No more needs to be said. Make sure your communication is not quip or snarky on text. This can easily be misread.4. Respond Promptly The reason I love texting for events is because I don\u2019t have to open my email, comb through all the junk emails and find my client\u2019s correspondence. I can quickly get the message and pass it along to others and solve the problem quickly. I am also less likely to miss something. 5. Be Patient Yep, I just said quick, quick and quick; now I am reminding you to have patience.The fact is, your text might have come at a bad time and can\u2019t be immediately responded to. Don\u2019t continue to send texts over and over; give your recipient a bit of time. If you don\u2019t get a response in a very long time\u2026Pick up the phone and call.6. Don\u2019t completely give up on the old-fashioned phone call Yes, I love the ease of texting, short messages and quick responses, but sometimes the best way to communicate is still hearing a voice on the other end. You can learn a lot about what is going on with the person by hearing what and how they say it. 7. Finally, don\u2019t text more than necessary, know when to end the conversation I know sometimes texting ends abruptly, but if the information flow has come to a stop and all the necessary information is exchanged, end the chain. Don\u2019t get stuck with having to have the final word.Use texting to your advantage with your client and vendors during an event. It will save you from running from location to location to communicate simple requests, or the loud interruption of a radio that comes on at inopportune times. Make sure you have a list of all the cell numbers you need from your clients and your vendors and if you are sending a text to a new number, or haven\u2019t communicated in a while, make sure to introduce yourself again to those you are texting. \u201cHi, this is Tracy Fuller, \u2026\u2026\u2026\u201dHappy Texting! <\/p>\n","protected":false},"excerpt":{"rendered":"

We know that texting when we are driving, when we are in face-to-face conversations and during church is not acceptable, but what about texting during an event between the meeting planner and the provider?Of course I keep my phone on silent, but the ability to communicate with my client during an event has been extremely […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-234","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/posts\/234","targetHints":{"allow":["GET"]}}],"collection":[{"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/comments?post=234"}],"version-history":[{"count":0,"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/posts\/234\/revisions"}],"wp:attachment":[{"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/media?parent=234"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/categories?post=234"},{"taxonomy":"post_tag","embeddable":true,"href":"http:\/\/www.myklroventine.com\/_dev\/eventheroes\/wp-json\/wp\/v2\/tags?post=234"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}